PT Office Assistant

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One of TriStarr’s client’s based in Bainbridge, PA is searching for a part-time Office Assistant to support overall office operations. The ideal candidate is a proactive problem solver with exceptional communication skills and attention to detail. This candidate should have experience working in an office environment, performing administrative duties, and providing support to management.

Responsibilities:

• Advise the General Manager of time-sensitive and high priority issues, ensuring appropriate follow-up.
• Prepare memos, invoices, reports, and related documents.
• Maintain internal and external email and address directories, both paper and electronic.
• Sort and distribute mail.
• Maintain office supplies inventory by anticipating needs and ordering in a timely manner.
• Send sales reports to landlords and calculate rent owed.
• Scan invoices to the server and send them to the outsourced accounting department.
• Collect and verify credit card receipts and reconcile credit card statements
• Answer phones and route incoming calls.
• Fulfill retail shop restocking orders.
• Take and process customer orders.
• Process and record of donation requests
• Prepare staff supply boxes and other information as needed for Summerfest.
• Facilitate good company-wide communication.
• Assist managers with various duties and projects as needed.

Required Skills and Qualifications

• 5 years of experience in an administrative role, with some time reporting directly to management.
• Excellent written and verbal communication skills.
• Ability to proofread content; identifying and correcting grammar, spelling and punctuation.
• Proficiency with MS Office suite, other office productivity tools, and an eagerness to learn new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Excellent interpersonal skills.
• Be willing to work at their summer festival as needed.

Job Type: Temp to Hire
Hours: 11-5pm, daily
Benefits: 401k matching, employee discount (upon perm hire)
Pay: $20hr

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