Project Coordinator

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Our client, located in Lancaster, PA is seeking a detail-oriented and dynamic Project Coordinator to support their team. This role involves managing administrative, clerical, and creative tasks across multiple departments to ensure the successful execution of water and wastewater treatment construction projects. 

Duties and Responsibilities

• Solicitation Management: Oversee solicitations for the estimating department from initiation to completion, ensuring at least 3 quotes per work scope.
• Bid Documentation: Coordinate with partners to prepare accurate and timely bid documents for the estimating department.
• Document Organization: Maintain and organize electronic files for up to 12 active construction projects, ensuring consistency and accuracy.
• Project Support: Process submittals, RFIs, purchase orders, subcontracts, and change orders through construction and accounting software.
• Compliance: Collect and process project documents such as release of liens, steel certifications, and other required documentation.
• Closeout Tasks: Assemble Operations and Maintenance manuals for project completion.
• Creative Projects: Update the company website, manage social media posts, and create and distribute company information.
• Employee Development: Assist in creating programs to support employee growth.
• Special Projects: Take on additional clerical or project-related tasks as needed.

Key Results

• Collect at least 3 quotes per solicitation.
• Prepare and submit bid documentation on time.
• Accurately and efficiently manage electronic documents.
• Follow through on all assigned tasks.
• Bring innovative ideas and solutions to enhance processes.

Qualifications
Education: H.S. Diploma/GED required; additional education is a plus.
Experience: Minimum of 1 year in a similar administrative role preferred.

Skills:

• Excellent communication and interpersonal relationship skills.
• Strong attention to detail and commitment to accuracy.
• Self-motivated with exceptional time management and organizational abilities.
• Proficiency in MS Office and social media platforms.
• Quick learner, able to adapt to and master new systems efficiently.

Length of Assignment: Full-Time, Permanent 
Start Date: Asap (pending interviews) 
Pay Rate: $23-$25/hr. based on experience
Schedule: Mon-Thurs 7:00 AM – 4:30 PM; Fridays Half-Day. 
Dress Code: Business Casual

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