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Job Summary
TriStarr’s client is looking for an Accounts Payable Specialist! This role is responsible for the accurate and timely processing of invoices and payments, coordinating with vendors, reconciling accounts payable, tracking expenses, and performing other related tasks necessary to support financial operations.
Essential Functions (Accounts Payable)
- Invoice & purchase order processing: review, verify, code to GL account, and process invoices and purchase orders accurately and timely.
- Credit card & expense report processing: manage AP credit card purchases and employee expense reports.
- Payment processing: prepare and process vendor payments (mainly checks and some ACH); ensure payments follow agreed terms.
- Vendor communication: act as liaison with vendors and internal departments to resolve payment issues, discrepancies, or questions.
- Accounts reconciliation: reconcile accounts payable ledger and related general ledger accounts to ensure accuracy and completeness.
- Expense management & analysis: review company expenses for proper documentation and account coding.
- Data entry: accurately enter invoices, credit memos, and payment data (including automated imports) into accounting software; enter tracked expenses where required.
- Compliance: ensure AP processes comply with company policies and tax regulations.
- Month-end / year-end support: assist with month-end and year-end close by providing AP reports and reconciliations.
- Record keeping: maintain organized, up-to-date AP documents for audit purposes.
- Reporting: prepare AP-related reports such as outstanding payables, aging reports, and payment histories.
- 1099 filing: reconcile 1099 vendors and prepare/file forms 1099 annually.
- Process improvement: identify and build process efficiencies related to accounts payable.
Qualifications (Accounts Payable-Focused)
- 2+ years of accounts payable or related financial experience.
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
- Proficiency with accounting software (experience with Sage Intacct is a plus).
- Strong understanding of accounting principles and AP processes.
- Intermediate Excel skills (ability to create formulas and pivot tables)
- Excellent attention to detail and organizational skills.
- Ability to handle multiple tasks in a fast-paced environment.
- Strong written and verbal communication skills.
Additional Details
- Job Type: Temp-Perm
- Location: Lancaster
- Payrate: $20-$25/hr
- Hours: Full Time- 32 hours per week (eligible for clients benefits after temporary period ends)
- Schedule: 4 days per week between Monday–Friday 8:30am-5pm
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