Administrative Assistant (30 hours per week)

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Are you an organized, detail-oriented professional who enjoys supporting people-focused operations behind the scenes? We are seeking a reliable and adaptable Administrative Assistant to support Human Resources, Payroll, Recruiting, and Benefits functions for a growing organization in Lancaster, PA. This role is ideal for someone who thrives in a fast-paced environment, values confidentiality, and enjoys learning new systems and processes while contributing to a collaborative HR team.

What You’ll Do

As the Administrative Assistant, you will provide essential administrative support across multiple HR functions to help ensure smooth daily operations. Responsibilities include:

Payroll & Compliance Support

• Processing and managing E-Verify cases for new hires

• Completing Verifications of Employment (VOEs) accurately and timely

• Processing and tracking Medical Support Notices

• Pulling and organizing W-2s for audits and compliance requests

• Supporting payroll correspondence, document management, and filing

• Maintaining employee and payroll records in OnBase

• Assisting with additional payroll-related tasks as assigned

HR Team Support

• Providing administrative support to the VP of Human Resources and HR team on projects related to compensation, incentives, and salary budgeting

• Serving as a primary contact for the HR Help Desk, responding via email, phone, and ticketing system

• Scheduling and recording minutes for Quarterly Information Meetings

• Running and reporting the Monthly Job Openings and Labor Turnover Survey (JOLTS)

• Producing and distributing monthly merit letters

• Assisting with DocuSign envelopes and templates

• Supporting the preparation and distribution of incentive letters

• Creating, maintaining, and updating confidential employee files

Recruiting & Onboarding Support

• Managing the Service Anniversary Program, including gift distribution and platform administration

• Assisting with job postings and interview coordination

• Supporting the administration of the Traliant Training platform

• Launching, tracking, and retaining onboarding paperwork for salaried new hires

Benefits Support

• Maintaining employee benefits records and documentation

• Assisting with open enrollment and end-of-year benefits tasks

• Acting as backup support to the Benefits Specialist

What We’re Looking For

The ideal candidate is professional, dependable, and highly organized, with a strong commitment to confidentiality. Qualifications include:

• High School diploma or equivalent required

• Excellent organizational skills and attention to detail

• Strong verbal and written communication skills

• Ability to manage multiple priorities and meet deadlines

• Proficiency in Microsoft Office Suite

• Professional discretion when handling sensitive employee information

Job Details

• Location: Lancaster, PA (onsite only)
• Schedule: (30 hours per week during business hours)
• Pay Rate: $22-$25/hr.

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