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Administrative Assistant/Import Coordinator
Are you an organized, adaptable professional looking to make a meaningful impact? This temporary-to-permanent Administrative Assistant role may be the perfect fit for you! You’ll support our client’s dynamic office team during a maternity leave coverage, with the opportunity to continue as a long-term backup for our Importing Administrator. This is a fantastic chance to develop your administrative skills while working in a friendly and collaborative environment.
Key Responsibilities
- Handle billing and invoicing using QuickBooks Online
- Maintain accurate records in Google Docs and internal systems
- Support registration and compliance workflows in our vehicle importing department
- Confidently work within Microsoft Office 365 to complete daily tasks
- Provide excellent customer service and support to internal teams
- Enter and track vehicle data and verify recall statuses
- Professionaly communicate with customers, vendors, transporters, and auction representatives
- Maintain spreadsheets and records in Google Docs
- Prepare and submit required forms, invoices, and compliance reports.
Qualifications / What We’re Looking For
- Reliable, dedicated, and accountable
- Quick learner with a strong attention to detail
- Knowledgeable about vehicles or interested in learning
- Adaptable and able to handle multiple responsibilities
- Excellent communication and organization skills
- Able to work well in a team and maintain professionalism in a casual dress environment
Why Join the Team?
Enjoy a supportive workplace focused on growth and learning. This role offers stability and the opportunity to build long-term career skills in an engaging environment. We’re excited to hear from proactive candidates eager to contribute and grow!
Job Details
- Job Type: Temp-Perm
- Pay / Salary: Up to $17.50/hour
- Hours / Schedule: Full time
- Location: On-site, with a friendly team culture
Ready to make a difference? Apply today!