Administrative Assistant (Part Time)

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Our client, a local government office, is seeking a detail-oriented and organized Part-Time Administrative Assistant to support daily operations at their municipal office in Columbia, PA. This role reports directly to the Borough Manager and is responsible for a range of clerical and communication duties essential to the smooth functioning of the office. This is a temporary-to-hire opportunity with the potential for a full-time transition in the fall or next year.

Key Responsibilities:

• Greet visitors and answer incoming calls professionally and courteously.
• Provide administrative support by composing routine correspondence, organizing files, and processing mail and emails.
• Assist with ordering office supplies and maintaining office inventory.
• Serve as a backup for the front desk and perform general office duties such as copying, collating, stapling, and distributing materials.
• Run errands on foot or by vehicle as requested.
• Enter and manage data in the office systems and print reports as needed.
• Assist with social media, website updates, and newsletter creation.
• Post meeting agendas and minutes from Borough Boards and Commissions online.
• Review meeting minutes and ensure appropriate staff follow-up.

Qualifications:

• High school diploma or equivalent required.
• Minimum of 2 years of related administrative experience.
• Proficiency in Microsoft Office Suite, especially Word and Excel.
• Strong written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Knowledge of office procedures and business communication formats.
• Must be able to type at least 65 words per minute.
• Valid PA Driver’s License required.

Skills and Competencies:

• Ability to multitask and prioritize effectively.
• Self-motivated with a strong sense of accountability.
• Comfortable working both independently and as part of a team.
• Familiarity with website management and social media platforms is preferred.
• Demonstrated discretion and professionalism when handling sensitive information.

Details:

• Pay Rate: $20/hr.
• Schedule: 20 hours/week | Two full days (8AM – 4:30 PM) and one-half day. This position is expected to transition into a full-time role, though the exact timeline has not yet been finalized.
• Dress Code: Business Casual
• Job Type: Temp to Perm
• Start Date: ASAP (pending interviews and counsel approval)

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