Project Administrative Assistant

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Our client, a well-established and growing construction company in Lancaster County is looking for a highly organized, detail-driven Project Administrative Assistant. This is a fantastic opportunity to join a dynamic team where your contributions directly support the success of exciting construction projects and ongoing company growth.

What You’ll Do:

• Preparing and processing project documents such as contracts, change orders, RFIs, AIAs, meeting minutes, close-out documentation, and correspondence.

• Assisting the Project Manager during critical phases like bid days.

• Coordinating with external partners to collect and verify necessary paperwork.

• Handling basic project accounting tasks, including invoice processing, joint checks, and tracking stored materials.

• Setting up and maintaining both digital and physical filing systems according to Wohlsen standards.

• Answering phones, taking messages, and scheduling appointments with professionalism.

• Keeping the project team aligned by organizing tasks and ensuring smooth communication.

• Prioritizing time and responsibilities to meet project goals effectively.

• Collaborating with colleagues in a team-focused environment.

Additional Responsibilities (as needed):

• Ordering and maintaining office supplies and equipment.

• Managing mail distribution and shipping needs (FedEx, UPS, etc.).

• Overseeing postage and coordinating with building security.

• Welcoming guests and providing support at the front desk or switchboard.

• Occasionally traveling to job sites or other offices and transporting materials.

• Other duties subject to business needs.

What You Bring to the Table:

• A high school diploma or GED (or equivalent work experience).

• Minimum of 5 years of experience in a technical or construction-related office environment.

• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Excellent communication skills—written, verbal, and electronic—with a friendly and professional phone manner.

• A proactive attitude and the ability to work independently and collaboratively.

The Details:

• Start Date: ASAP (following interviews)

• Compensation: $22–$25/hour, based on experience

• Job Type: Temporary (6 months w/ potential for temp-perm) 

• Work Environment: Primarily office-based with occasional visits to project sites (may include job trailer environments). Must be comfortable lifting and moving materials like drawings and files.

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