Executive Assistant

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Join Our Client’s Team as a Dynamic Executive Assistant!

Are you an organizational superstar with a knack for multitasking and a passion for supporting executive leadership? Our client is seeking a highly proactive Executive Assistant to play a vital role in their team. This is your chance to be the backbone of a fast-paced organization, managing complex calendars, coordinating strategic initiatives, and ensuring smooth day-to-day operations.

In this role, you will:

• Manage and prioritize executive schedules, including meetings, appointments, and travel arrangements, ensuring optimal use of their time.
• Coordinate and support community and organizational initiatives, including planning events, preparing materials, and liaising with internal teams and external partners.
• Act as the primary point of contact for internal staff, stakeholders, and clients, representing the organization professionally and efficiently.
• Draft, review, and edit correspondence ensuring clarity, professionalism, and accuracy.
• Assist with project coordination, tracking deadlines, compiling reports, and managing documentation.
• Handle confidential and sensitive information with the utmost discretion, maintaining organizational trust.
• Support meeting logistics, including scheduling, preparing agendas, and taking detailed minutes.
• Facilitate communication among team members and external contacts to keep everyone aligned on priorities.

What we’re looking for:

• At least 3+ years of experience supporting senior leaders or executives.
• Proficiency in MS Office 365 and familiarity with CRM systems.
• Excellent communication, organization, and problem-solving skills.
• Ability to adapt quickly, prioritize tasks, and handle multiple projects simultaneously.
• A professional demeanor, with attention to detail and confidentiality.
• Flexibility for occasional early starts or late finishes for meeting support.
• Ability to handle travel arrangements and prepare meeting materials with precision.

Nice to have:

• Experience with community or economic development projects.
• Event planning or volunteer coordination background.
• Familiarity with managing mailing lists and stakeholder engagement.

This is an incredible opportunity to become a key supporter in a thriving organization that values initiative and dedication. If you excel at juggling responsibilities and are motivated to support leaders making a difference, don’t wait—apply now!   

JOB TYPE: Permanent
PAY RATE: $30/hr
SCHEDULE: 40 hours/week, Monday through Friday
 

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