Administrative Assistant

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Administrative Assistant/Import Coordinator

Are you an organized, adaptable professional looking to make a meaningful impact? This temporary-to-permanent Administrative Assistant role may be the perfect fit for you! You’ll support our client’s dynamic office team during a maternity leave coverage, with the opportunity to continue as a long-term backup for our Importing Administrator. This is a fantastic chance to develop your administrative skills while working in a friendly and collaborative environment.

Key Responsibilities

• Handle billing and invoicing using QuickBooks Online
• Maintain accurate records in Google Docs and internal systems
• Support registration and compliance workflows in our vehicle importing department
• Confidently work within Microsoft Office 365 to complete daily tasks
• Provide excellent customer service and support to internal teams
• Enter and track vehicle data and verify recall statuses
• Professionaly communicate with customers, vendors, transporters, and auction representatives
• Maintain spreadsheets and records in Google Docs
• Prepare and submit required forms, invoices, and compliance reports. 

Qualifications / What We’re Looking For

• Reliable, dedicated, and accountable
• Quick learner with a strong attention to detail
• Knowledgeable about vehicles or interested in learning
• Adaptable and able to handle multiple responsibilities
• Excellent communication and organization skills
• Able to work well in a team and maintain professionalism in a casual dress environment

Why Join the Team?
Enjoy a supportive workplace focused on growth and learning. This role offers stability and the opportunity to build long-term career skills in an engaging environment. We’re excited to hear from proactive candidates eager to contribute and grow!

Job Details

• Job Type: Temp-Perm
• Pay / Salary: Up to $17.50/hour
• Hours / Schedule: Full time
• Location: On-site, with a friendly team culture

Ready to make a difference? Apply today!

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